Vol. 4 No. 1 (2025): The QUEST: Journal of Multidisciplinary Research and Development
Articles

Hiring Management with AI Integration for State Universities and Colleges’ Human Resource Office

  • Christian Manalili,
  • Rolaida Sonza
Christian Manalili
DepEd
Rolaida Sonza
Nueva Ecija University of Science and Technology
DOI: https://doi.org/10.60008/thequest.v4i1.247

Published 07/25/2025

Keywords

  • Hiring Management System,
  • Human Resource Office,
  • SUCs,
  • AI

How to Cite

Manalili, C., & Sonza, R. (2025). Hiring Management with AI Integration for State Universities and Colleges’ Human Resource Office. The QUEST: Journal of Multidisciplinary Research and Development, 4(1). https://doi.org/10.60008/thequest.v4i1.247

Copyright (c) 2025 The QUEST: Journal of Multidisciplinary Research and Development

Creative Commons License

This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.

Abstract

This study developed and evaluated a "Hiring Management System with AI Integration" for the Human Resource Office of State Universities and Colleges (SUCs). The system aims to streamline recruitment by using artificial intelligence to assess applicants based on their education, skills, and work experience, matching them to job requirements. Built using the Agile Software Development Model, the system was refined through iterative feedback from users, ensuring it met the needs of HR staff and applicants. Core features include AI-driven applicant ranking on a 1-100 scale based on uploaded qualifications, AI job matching self-assessment, AI chatbot for frequently asked questions (FAQs) and decision support to enhance hiring accuracy and efficiency.

The system was assessed through surveys involving IT experts, HR office employees, and other Pampanga State Agricultural University (PSAU) staff. IT experts evaluated technical aspects such as functionality, reliability, and security, resulting in a strong mean score of 4.00. HR staff and PSAU employees rated the system highly in terms of usability, giving perfect scores of 4.00 for interface design and navigation, indicating ease of use and minimal training requirements.

With an overall acceptability score of 4.00, the system proved effective and user-friendly. Results show it significantly improves hiring efficiency, reduces administrative workload, and supports better decision-making. The AI-integrated Hiring Management System, developed through Agile methodology, is ready for deployment and offers a modern solution to enhance recruitment processes in SUC HR offices.

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